Supplier Forms and Documents

The City of Hollywood is regularly seeking new sources of supply as well as expansion of business into new areas with registered vendors. The Procurement Services Division is committed to ensuring that doing business with the City is a seamless, efficient and transparent experience.

All purchases are made through:

City of Hollywood
Procurement Services Division
2600 Hollywood Boulevard, Room 303
Hollywood, Florida 33020

The forms and documents below will assist companies with registering as a City vendor, tax information, and other terms and policies.


The City of Hollywood Procurement Services Division is pleased to announce a partnership with "BidSync", an electronic bidding notification and procurement system. BidSync enables suppliers and vendors to identify, respond to, and potentially win bid opportunities with the City of Hollywood, Florida.

Beginning in May 2014, the City will start issuing competitive solicitations for goods and services issued through the Procurement Services Division using the BidSync Electronic Bidding System. Vendors will be able to view, and when applicable, submit bids and proposal responses electronically using the system. During the transition period from May - September 30, 2014 both paper and electronic proposals will be accepted. Paper proposals WILL NOT be accepted for solicitations issued or advertised after September 30, 2014.

There is NO CHARGE TO SUPPLIER to use the BidSync Electronic Bidding System but suppliers will need to register. To register, choose the "Please Register with BidSync" option found on the Procurement Services Division webpage on Vendors can also register through by choosing the "Free Registration" option.

If you need additional assistance regarding the BidSync registration and training process as a City of Hollywood vendor, please contact the BidSync support team at 1.800.990.9339. Should you have any questions or require additional information on a competitive solicitation, please contact Procurement Services Division at 954.921.3299.

DISCLAIMER: The use of the BidSync System for City of Hollywood solicitations does not require your firm to participate in any of the BidSync subscription services or options. The City of Hollywood does not endorse BidSync subscription services besides the FREE service provided for City of Hollywood business. If you receive undesired marketing emails or notifications from BidSync, you can unsubscribe by scrolling to the bottom of the email message and clicking on the "Unsubscribe" link.

Code of Ordinances

Learn more about Section 30.15 of the City of Hollywood's Code of Ordinances, which prohibits communication between the City and vendors about a particular bid, Request for Proposal (RFP), Request for Qualifications (RFQ) or other competitive solicitation. 

Cone of Silence Notices

Learn more

Consumer Certificate of Exemption Form

Consumer Certificate of Exemption Form
This document states that the City of Hollywood, as a municipal political subdivision of the State of Florida, is exempt for state sales tax or federal excise tax.

Local Business Preference

Do you operate a Hollywood-based business? Learn about the City of Hollywood's local business preference ordinance and how it can benefit your company.

Purchase Orders Standard Terms and Conditions

Important points to consider when dealing with purchase orders from the City of Hollywood.


Federal W-9 form. Must be completed and submitted with Vendor Registration Form.

Sample Certificate of Insurance

COI Sample. The Seller of services must have secured and maintained the required certificate of insurance and must list the City as an additional insured of this coverage. The Seller must have worker's compensation coverage as required by law. Any exception to the above stated limits or other requirements must be endorsed and approved by the City of Hollywood Risk Manager. The City reserves the right to require any other insurance it deems necessary depending on the exposure.